Q. What are the different tools in Business Objects 5.1?
What’s new in BusinessObjects 5.1?
Although not a major release over BUSINESSOBJECTS 5.0, BUSINESSOBJECTS 5.1 has some important new features.
· Save as PDF
· Add hyperlinks to reports
· Zero Administration BusinessObjects
BUSINESSOBJECTS 5.1 can be installed in two ways:
• from INFOVIEW via an Internet browser
• from the product CD
Q. Explain the Reporting features in Business Objects reporting tool?
How do you access data sources?
BUSINESSOBJECTS lets you access your data through a graphical user interface. You need no technical knowledge of the underlying data structures to get the information you want. What you do need, however, is knowledge of your business.
To access a data source with BUSINESSOBJECTS, you build a data provider. The types of data providers supported in BUSINESSOBJECTS depends on whether you install BUSINESSOBJECTS from the installation CD or install BUSINESSOBJECTS via an Internet browser.
Building a More Powerful Query
The procedures described in the following sections enable you to build a more powerful query by controlling the data that your queries retrieve. You can:
• Define scope of analysis, which means that you retrieve data that you will later use for analysis in the report.
• Limit the query results to data that satisfies conditions.
• Sort data, for example alphabetically.
• Retrieve a specified number of rows of data.
• Eliminate duplicate rows of data from the query result.
Running a Query on a Different Universe
BUSINESSOBJECTS allows you to run a query on one universe and then run the same query on a different universe. By doing this, you can test your query on a pilot universe before applying it to your real data.
1. Open the report containing the query.
2. From the Data menu, choose View Data. The Data Manager dialog box opens.
3. Choose the query you want to use in the Data Providers list, then click the Definition tab.
4. Click the button to the right of the current universe name.
5. In the dialog box that appears, select the universe you want to use, then click OK.
6. Click the Results tab, then Refresh.
7. Click OK to close the Data Manager.
Applying Groups of Conditions
You use conditions to limit the data retrieved by queries. A group of conditions consists of two or more conditions (predefined, simple or complex) applied on the same query. You use groups of conditions when a single condition does not enable you to obtain the data that you need.
A group of conditions consists of two or more conditions applied on the same query. In the Conditions box in the Query Panel, conditions are linked by an operator (AND or OR).
Building Combined Queries
BUSINESSOBJECTS lets you combine the data returned by up to eight queries as one set of results. These combined queries enable you to:
• Obtain a single column of data from multiple objects.
• Obtain data common to two sets of results, such as customers from a given region and a given age group.
• Exclude the results of one query from the results of another.
Note: Building combined queries allows you to combine or exclude data from the query result by using operators to combine the results of multiple queries. You can contrast this with using the In list and Not in list operators when you apply a complex condition on a query. The In list and Not in list operators include or exclude data from a query result based on a list of values that you enter.
Operators used to combine queries are Union, Intersection and Minus.
Setting up hierarchies for drill mode
Drill mode enables you to analyze data on different levels of detail. You perform analysis by navigating up, down and across hierarchies of data in a report. You drill down on the data to examine the details of more consolidated data. You drill up on data to examine totals for the underlying data. Your ability to drill on data requires that the data be organized into hierarchies.
Note: You can only work in drill mode if you have installed the EXPLORER option with BUSINESSOBJECTS.
Exporting Data From BusinessObjects
What external formats are available?
You can export data from BUSINESSOBJECTS to the following formats:
• Text. You can open the text file in many different applications, and on platforms other than Windows
(Macintosh, OS/2 or UNIX, for example).
• Spreadsheet format (Microsoft Excel). When you view the exported data in the spreadsheet application,
each value appears in a separate cell.
• RDBMS format (including .dbf format for dBASE). When you export data from BUSINESSOBJECTS to
RDBMS format, you create a relational table in the database. The table contains the columns of data
returned by the data provider. This feature enables you to extract a subset of data from a very large table,
then export the result to your RDBMS. Once exported, the data can be retrieved by running a data
provider in BUSINESSOBJECTS. The universe designer can build a new universe, or edit an existing
universe, to map to the data in the new table. Alternatively, you can access the data directly by using free-
hand SQL.
Options available to export data from BO
· Export to Local File format
· Export to RDBMS
· Copy to DDE
Using offline mode
Using BUSINESSOBJECTS in offline mode means that you are not connected to a repository which in turn means that, whatever your connection type, you will not be able to retrieve and send documents using BROADCAST AGENT. However, what you can do once you have opened BUSINESSOBJECTS in offline mode depends on the type of connection you chose to use in offline mode.
Client/Server connection
If you are using a BUSINESSOBJECTS client/server connection offline and not connected to a repository, you can still work with documents and universes stored locally on your computer and even create and refresh documents if you have a connection to the database, and the database connection and security information is stored on your computer.
Web connection
If you are using a web connection offline, you will not be able to retrieve documents from, and send documents to, Personal Document folders on the web server, and will not be able to create queries or refresh documents because all the database and connection information is stored on the web server.
In offline mode, you can continue to work on documents stored locally; you can work on the formatting of your reports or analyze data in existing reports, for example, and work with the data contained in the document to build new reports. If BUSINESSOBJECTS cannot establish the connection you requested with the web server, it may give you the option of starting BUSINESSOBJECTS in offline mode if your user rights allow you to work offline.
No remote connection
You may also choose to start BUSINESSOBJECTS in offline mode because you know you have no remote connection at all - for example, on a plane - and want to continue to work on documents you have stored locally. Note: The right to use BUSINESSOBJECTS offline is given to you by your BUSINESSOBJECTS supervisor or system administrator. Depending on how BUSINESSOBJECTS has been set up in your company, you may not even have the option of logging on to BUSINESSOBJECTS in offline mode.
Different ways of refreshing documents
BUSINESSOBJECTS allows you to refresh documents in the following ways:
• Manually
• Automatically at specific times or intervals
• By sending the document to Broadcast Agent, the BUSINESSOBJECTS product that manages the scheduled
processing of documents.
• Every time you open a document.
Saving a document for all users
If you want to make a document accessible to another user working without a repository, then check the Save for all users option in the Save as dialog box (Save As command, File menu). If you do not do this, users working without a repository will get an error message saying “You are not authorized to use this document” when they try to open your document. This is important to bear in mind if you are sending documents to other users via email, for example.
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Displaying Data in Tables
BUSINESSOBJECTS has three basic ways of displaying the data in a report. You can display data in tables, in charts or in free-standing cells.
What are master/detail reports?
Master/detail reports enable you to split large blocks of data into sections. This type of presentation allows you to avoid repeating values and also to display subtotals.
Structuring a Master/Detail Report
You set up a master/detail report by setting a variable as a master cell. This section describes the different ways to do this. You can:
• use a variable in a table or crosstab to create a master cell
• add a variable from the Report Manager to create a master cell
Organizing Data in Reports
Limiting the Data Displayed
You may not want to display all the data returned by a data provider in a report. You may want to focus on a selection of it only, which is difficult to do if there is a lot of data on the screen. A filter enables you to hide the data you do not want to view behind the scenes and display only the data you need. There are two types of filter. A global filter affects the whole report. A blockspecific filter only filters data for the specified chart, table or crosstab.
Creating more complex filters
Simple filters enable you to view only the data you need in a report. When you apply a simple filter, all you do is select values for a variable in the report. Complex filters enable you to display values that satisfy conditions. You define a complex filter by writing a formula.
Ignoring filters
You can force BUSINESSOBJECTS to ignore any filters you have inserted on a report so that when you make a calculation, the calculation is made on all the data, not just the filtered values. To do this, you use the
NoFilter function. The syntax is: =NoFilter(formula)
Using Ranking to View the Top and Bottom Values
You may only want to show the extreme ranges of the data. For example, you may want to determine your top ten customers. Ranking enables you to look at the largest numbers and the smallest numbers in a report. Like filtering, it hides the data you do not want to display. The hidden data is not deleted from the report - you can view it again whenever you like by removing the ranking. Ranking also sorts the data in descending order. Thus, the largest value of the ranking is always at the top of the ranked column and the smallest value at the bottom. You can rank data contained in tables, crosstabs or master cells in master/detail reports.
Highlighting Data: using Alerter Note: You cannot use alerters on charts.
BUSINESSOBJECTS has standard calculation functions that enable you to make quick calculations on the data in reports. These calculations are available directly from a menu. The most commonly used calculations are also available on the Report toolbar.
Understanding input and output contexts
BUSINESSOBJECTS defines an input context and an output context to determine the result of an aggregate calculation. Remember that a context is made up of one or more dimensions. The following table defines which dimensions in a report make up which context:
Analyzing Data in drill mode
What is drill mode?
Drill mode is a BOs analysis mode that allows you to break down data and view it from different angles and on different levels of detail to discover what is the driving factor behind a good or bad result.
Hierarchies
Objects are also organized in this way for drilling. When you analyze data in drill mode, you use hierarchies. The Universe classes are the default hierarchies you use for drilling but the Universe designer can also set up custom hierarchies. You can also create and edit hierarchies in your reports. Drill hierarchies only contain dimension objects. In drill mode, you drill down on dimensions, for example from Year to Quarter to Month. At each level, measures, such as Revenue or Profit Margin, are recalculated.
Qualifying Data For Hierarchies
BUSINESSOBJECTS qualifies data as dimensions, measures or details. Hierarchies only contain dimensions so if you want to include an object in a hierarchy for analysis in drill mode, you must qualify it as a dimension. Note: You cannot change the qualification of data returned by a query on a universe.
Q. What is Slice and Dice feature in Business Objects?
Working in Slice-and-Dice Mode
Slice-and-dice mode enables you to switch the position of data in a report. You can, for ex, move data from columns to rows. The result would be a crosstab, where numeric data such as revenue appears at the intersection of rows and columns. You can also use slice-and-dice mode to:
• Work with master/detail reports • Display and remove data
• Rename, reset and delete blocks • Turn tables and crosstabs into charts, and vice versa
• Apply, edit and delete breaks, filters, sorts, rankings and calculations.
Slice-and-dice mode is enabled by the Slice and Dice Panel, a pop-up window that provides a graphical representation of the report you are working on. You carry out tasks by dragging and dropping icons that represent the data you can use.
Formatting Sections
What are sections?
There are two types of section in a BUSINESSOBJECTS report.
Main Section
If you have not created any sections, the main section is the only section in the report and when you apply shading, the whole report (except margins) will be shaded in the same color.
Sections in a Master/Detail report
If you have set up a report with sections, you can apply a different type of shading to each section in the report. This can allow you to easily distinguish between the different sections. The sections you have created are contained in the main section and a main section header is displayed at the beginning of the report and a main section footer at the end of the report. You can hide the main section header or the main section footer or both of them if you wish.
Formatting Tables
Tables and crosstabs are made up of headers and footers, columns and rows, and cells. All these elements together make up the block. The cell is the most basic element of a table or crosstab. Rows and columns are made up of groups of cells. When you format tables and crosstabs, you can work on the formatting cell by cell or on the block formatting.
Using hyperlinks in BusinessObjects reports
You can easily add hyperlinks such as email addresses and web site addresses to your reports. BUSINESSOBJECTS automatically recognizes certain keywords or symbols included in the address, adds any extra syntax behind the scenes and formats the address as a hyperlink. Hyperlinks you add to a BUSINESSOBJECTS report are retained when you save the report in PDF or in HTML format.
Positioning report components
Relative positioning
Relative positioning means positioning a selected block in relation to markers such as page margins or other blocks. If these markers change in size or position the block is re-positioned accordingly.
Using Outline View
When you have a report in sections with a lot of information in each section, a convenient way of presenting the report is to use outline view. Outline view folds up the sections in the report to display only the high level information that you’ve included at the top of each section. People viewing your reports can then open up the sections they are interested in to get more details. A bar with arrows is displayed at the left side of the report window. The number of buttons displayed at the bottom of the outline bar depends on the number of sections you have in the report.
What is a template?
A standard report does not contain information on page setup or include custom elements such as graphics. A BUSINESSOBJECTS template allows you to do this. A template is a special kind of BUSINESSOBJECTS document that contains pre-defined styles and structure that you use as a foundation to create reports. BUSINESSOBJECTS comes with several templates for you to use and you can also create your own.
Structure: The structure of a report defines how the data is presented. Your data can be presented in a crosstab, a column chart, or it can have a master/detail structure
Styles: The styles contained in a template define the report page background and the style of the headers and footers.
